Differences

This shows you the differences between two versions of the page.

--- misc:committee-onboarding [2025/05/20 19:10] – external edit 127.0.0.1
+++ misc:committee-onboarding [2026/03/22 15:53] (current) – [Guild Emails] root
@@ Line 29: / Line 29: @@
 It probably doesn't need to be said, but please choose a strong password and/or enable 2FA. Our Vaultwarden is a public instance.
-===== Guild webmail =====
+===== Guild Emails =====
+Previously, we had a single login for a shared mailbox, which was only accessible via an online portal. CSS has now been migrated to M365, meaning each individual committee member gets their own M365 account, email address and inbox, which is then subsequently given access to a shared mailbox. All emails should still be sent through the shared mailbox for consistency.
+There is currently an issue where if an email is sent from either Outlook for Windows or Outlook Web, despite sending the email from the shared email, the item will be placed in the individual users' "Sent" folder, rather than the sent folder on the shared inbox. This is a known "feature" of M365 and can be fixed in configuration by the Guild, which we are still waiting for them to do. Committee members are recommended to copy //all// emails from their sent folder to the sent folder on the shared inbox, but this is especially important for important or urgent emails so all of committee can monitor and respond if needed.
+===== Guild Admin =====
+The guild uses a provider called MSL to handle back-end for essentially all guild systems - including societies. Once you are recognised as a committee member (that is to say, when you've completed the guild canvas training and the guild have granted you access) you'll be given access to the admin panel for the society. To access this, a "Admin" button will appear in the top left of the guild website when you're logged in. Unfortunately this does not show on mobile, so the only way to access this on mobile or a small device is by going direct to the following url:
+[[https://guildofstudents.com/organisation/admin]]
+MSL also have a basic set of help pages that detail the different functions you will have access to - this can be found here:
+[[https://knowledge.ukmsl.com/kb/organisations/support/]]
+A large number of the widgets listed on the MSL support pages are not actually accessible to us - for the simple reason that the guild doesn't feel like it. I (Matty) have been bothering them about this for years and nothing has changed, so take that as you will.
-One thing you should bookmark is the [[https://webmail.guild.bham.ac.uk/|Guild webmail]]. This is a shared inbox for all committee members, and is the primary method of contacting the Guild and our co-ordinator. There is one shared set of credentials for this, and it is stored Vaultwarden.
 ===== Infra setup (optional) =====
 Finally, if you're quite technical and are happy to do the sysadmin-y stuff, then ask to have your SSH key added to our server(s). We have a lot of self-hosted applications which will need maintaining, so the rest of this wiki will be of greater importance to you as it contains (hopefully) up to date documentation on what is where. You'll also become responsible for making sure that stuff doesn't fall over, and that this wiki is kept up to date. Good luck!