Finances

CSS tracks financial transactions via a spreadsheet held in the Google Drive. This is done as the statements we get sent by the Guild are (approximately, as of 13/05/2026) around 2 weeks behind reality, that is to say if a membership is purchased on the website on a given day, it may not appear on the statement until 2 weeks later, which can make financial planning tricky. Because these purchased show up on the purchase reports immediately, we can mitigate this by managing and keeping our own records of transactions by using those reports and compiling our own statement essentially. This can also help to identify problems with the guild's processing, as when you're cross checking the guild statement with ours it should be fairly easy to spot where a transaction has come through at a different amount than we expected. Most commonly this is VAT issues, where we expect the VAT to be paid for us but it hasn't been. See the VAT section for more details on this.